Purchasing Agent
Maryville, TN Maryville, TN Full-time Full-time $91,851 - $137,776 a year $91,851 - $137,776 a year 1 hour ago 1 hour ago 1 hour ago Job Description JOB SUMMARY Under the supervision of the County Mayor, the Purchasing Agent provides a variety of supervisory responsibilities.
Under general direction, the Purchasing Agent serves as supervisor of the Purchasing function on behalf of Blount County.
The Purchasing Agent creates, implements, and interprets the County's Purchasing policy and procedures as well as interprets the applicable Purchasing law.
The Purchasing Agent supervises the competitive bidding process, develops and maintains exemplary customer relations with the County's staff, vendors, and contractors ESSENTIAL JOB FUNCTIONS Establishes and develops accepted purchasing methods and records in accordance with prescribed law, rules, regulations, standards, policies and procedures.
Supervises Purchasing department staff.
Supervises the County's Surplus Property program.
Supervises the County's Fleet Leasing/Management program.
Supervises the County's Wireless Communications Devices program.
Supervises the County's Commercial Card Services program.
Supervises the County's Fuel Purchasing program.
Supervises Federally Funded Highway Projects.
Reviews requisitions for operating and maintenance equipment, materials and supplies.
Issues purchase orders based upon requisitions for purchase for the County.
Prepares and reviews bid/proposal documents according to requesting department specifications when purchase to exceed the bid threshold limit.
Reviews submitted bids/proposals for content and after analysis makes recommendations for acceptance or rejection of bids/proposals.
Develops and implements a centralized purchasing system including all necessary procedures, forms, and files.
Prepare reports for department heads and the County Commission.
Maintain bidder's lists.
Prepares and/or reviews purchase contracts.
Solicits professional, consulting and other services on a contractual basis.
Pre-audits invoices matched to purchase orders.
Maintain records as required by local, state and federal statutes.
Shares responsibility for the competitive bidding process.
Supervises the contract management process.
Works with contractors and departments to solve contract performance, and other related problems as they arise.
Evaluate professional service proposals, construction bids, and general bids to determine the best value for the County.
Interacts with consultants, contractors, vendors, and departments on procurement procedures, contract preparation, and contract monitoring.
Reviews insurance, bid bonds, performance, and payment bonds to ensure bonds and insurance requirements are updated to coincide with contract requirements and amendments.
Interfaces with department heads and with vendors concerning specifications, products, services, and their bid or proposal.
Attends pre-bid meetings and documents discussions in a bid file.
Evaluates bids and proposals after opening and ensures specifications are met.
Ensures all requirements are met for doing business with the County (insurance, licenses, bonds, etc.
).
Monitors work during the course of the contract for compliance with the specifications and schedules vendor appointments and interviews.
Remains abreast of developments in the purchasing field by maintaining memberships in professional organizations such as ETPA, TAPP, NIGP and attending meetings, seminars, and workshops.
Reviews journals and periodicals and serves on in-house committees and teams.
Other duties as assigned by the County Mayor and/or County Commission.
Job Requirements MINIMUM REQUIREMENTS TO PERFORM WORK Bachelor's Degree in finance, law, business administration, public administration, or a related field; Five (5) years of procurement, contract management, or financial experience; Possession of procurement or contract management related certifications such as the Certified Professional Public Buyer, Certified Public Procurement Officer, Certified Professional Contract Manager, or the Certified Federal/Commercial Contract Manager Certification, NIGP-CPP is preferred; Or equivalent training, education, and/or experience; and Valid driver's license.
KNOWLEDGE, SKILLS, ABILITIES Knowledge of grants; federal funded highway projects and DBE programing is preferred but, not required; Knowledge of government contracting; Skilled in using computers for word processing and/or accounting purposes; Ability to maintain a professional demeanor and an orientation towards customer service while interacting with and influencing people through strong interpersonal skills; Ability to organize, and communicate effectively both verbally and in writing; Ability to maintain constructive and cooperative working relationships with others; and Ability to cooperate with fellow employees as a team member.
PHYSICAL DEMANDS While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools and/or controls.
The position requires mobility.
Duties may involve moving materials weighing up to 20 pounds on a regular basis.
Manual dexterity and coordination are required over 50% of the work period while operating equipment, such as computer keyboard, mouse, calculator and similar machines.
WORK ENVIRONMENT Most work is performed in a well-lighted, modern office setting with centrally controlled heating and air conditioning.
BENEFITS Full time benefits include medical, prescription, dental, vision, FSA, HSA, optional USAble, paid holidays, paid sick days, paid vacation, EAP, retirement planning, pension, employee clinic, employee discounts, and more Establishes and develops accepted purchasing methods and records in accordance with prescribed law, rules, regulations, standards, policies and procedures.
Supervises Purchasing department staff.
Supervises the County's Surplus Property program.
Supervises the County's Fleet Leasing/Management program.
Supervises the County's Wireless Communications Devices program.
Supervises the County's Commercial Card Services program.
Supervises the County's Fuel Purchasing program.
Supervises Federally Funded Highway Projects.
Reviews requisitions for operating and maintenance equipment, materials and supplies.
Issues purchase orders based upon requisitions for purchase for the County.
Prepares and reviews bid/proposal documents according to requesting department specifications when purchase to exceed the bid threshold limit.
Reviews submitted bids/proposals for content and after analysis makes recommendations for acceptance or rejection of bids/proposals.
Develops and implements a centralized purchasing system including all necessary procedures, forms, and files.
Prepare reports for department heads and the County Commission.
Maintain bidder's lists.
Prepares and/or reviews purchase contracts.
Solicits professional, consulting and other services on a contractual basis.
Pre-audits invoices matched to purchase orders.
Maintain records as required by local, state and federal statutes.
Shares responsibility for the competitive bidding process.
Supervises the contract management process.
Works with contractors and departments to solve contract performance, and other related problems as they arise.
Evaluate professional service proposals, construction bids, and general bids to determine the best value for the County.
Interacts with consultants, contractors, vendors, and departments on procurement procedures, contract preparation, and contract monitoring.
Reviews insurance, bid bonds, performance, and payment bonds to ensure bonds and insurance requirements are updated to coincide with contract requirements and amendments.
Interfaces with department heads and with vendors concerning specifications, products, services, and their bid or proposal.
Attends pre-bid meetings and documents discussions in a bid file.
Evaluates bids and proposals after opening and ensures specifications are met.
Ensures all requirements are met for doing business with the County (insurance, licenses, bonds, etc.
).
Monitors work during the course of the contract for compliance with the specifications and schedules vendor appointments and interviews.
Remains abreast of developments in the purchasing field by maintaining memberships in professional organizations such as ETPA, TAPP, NIGP and attending meetings, seminars, and workshops.
Reviews journals and periodicals and serves on in-house committees and teams.
Other duties as assigned by the County Mayor and/or County Commission.
Bachelor's Degree in finance, law, business administration, public administration, or a related field; Five (5) years of procurement, contract management, or financial experience; Possession of procurement or contract management related certifications such as the Certified Professional Public Buyer, Certified Public Procurement Officer, Certified Professional Contract Manager, or the Certified Federal/Commercial Contract Manager Certification, NIGP-CPP is preferred; Or equivalent training, education, and/or experience; and Valid driver's license.
Knowledge of grants; federal funded highway projects and DBE programing is preferred but, not required; Knowledge of government contracting; Skilled in using computers for word processing and/or accounting purposes; Ability to maintain a professional demeanor and an orientation towards customer service while interacting with and influencing people through strong interpersonal skills; Ability to organize, and communicate effectively both verbally and in writing; Ability to maintain constructive and cooperative working relationships with others; and Ability to cooperate with fellow employees as a team member.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Under general direction, the Purchasing Agent serves as supervisor of the Purchasing function on behalf of Blount County.
The Purchasing Agent creates, implements, and interprets the County's Purchasing policy and procedures as well as interprets the applicable Purchasing law.
The Purchasing Agent supervises the competitive bidding process, develops and maintains exemplary customer relations with the County's staff, vendors, and contractors ESSENTIAL JOB FUNCTIONS Establishes and develops accepted purchasing methods and records in accordance with prescribed law, rules, regulations, standards, policies and procedures.
Supervises Purchasing department staff.
Supervises the County's Surplus Property program.
Supervises the County's Fleet Leasing/Management program.
Supervises the County's Wireless Communications Devices program.
Supervises the County's Commercial Card Services program.
Supervises the County's Fuel Purchasing program.
Supervises Federally Funded Highway Projects.
Reviews requisitions for operating and maintenance equipment, materials and supplies.
Issues purchase orders based upon requisitions for purchase for the County.
Prepares and reviews bid/proposal documents according to requesting department specifications when purchase to exceed the bid threshold limit.
Reviews submitted bids/proposals for content and after analysis makes recommendations for acceptance or rejection of bids/proposals.
Develops and implements a centralized purchasing system including all necessary procedures, forms, and files.
Prepare reports for department heads and the County Commission.
Maintain bidder's lists.
Prepares and/or reviews purchase contracts.
Solicits professional, consulting and other services on a contractual basis.
Pre-audits invoices matched to purchase orders.
Maintain records as required by local, state and federal statutes.
Shares responsibility for the competitive bidding process.
Supervises the contract management process.
Works with contractors and departments to solve contract performance, and other related problems as they arise.
Evaluate professional service proposals, construction bids, and general bids to determine the best value for the County.
Interacts with consultants, contractors, vendors, and departments on procurement procedures, contract preparation, and contract monitoring.
Reviews insurance, bid bonds, performance, and payment bonds to ensure bonds and insurance requirements are updated to coincide with contract requirements and amendments.
Interfaces with department heads and with vendors concerning specifications, products, services, and their bid or proposal.
Attends pre-bid meetings and documents discussions in a bid file.
Evaluates bids and proposals after opening and ensures specifications are met.
Ensures all requirements are met for doing business with the County (insurance, licenses, bonds, etc.
).
Monitors work during the course of the contract for compliance with the specifications and schedules vendor appointments and interviews.
Remains abreast of developments in the purchasing field by maintaining memberships in professional organizations such as ETPA, TAPP, NIGP and attending meetings, seminars, and workshops.
Reviews journals and periodicals and serves on in-house committees and teams.
Other duties as assigned by the County Mayor and/or County Commission.
Job Requirements MINIMUM REQUIREMENTS TO PERFORM WORK Bachelor's Degree in finance, law, business administration, public administration, or a related field; Five (5) years of procurement, contract management, or financial experience; Possession of procurement or contract management related certifications such as the Certified Professional Public Buyer, Certified Public Procurement Officer, Certified Professional Contract Manager, or the Certified Federal/Commercial Contract Manager Certification, NIGP-CPP is preferred; Or equivalent training, education, and/or experience; and Valid driver's license.
KNOWLEDGE, SKILLS, ABILITIES Knowledge of grants; federal funded highway projects and DBE programing is preferred but, not required; Knowledge of government contracting; Skilled in using computers for word processing and/or accounting purposes; Ability to maintain a professional demeanor and an orientation towards customer service while interacting with and influencing people through strong interpersonal skills; Ability to organize, and communicate effectively both verbally and in writing; Ability to maintain constructive and cooperative working relationships with others; and Ability to cooperate with fellow employees as a team member.
PHYSICAL DEMANDS While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools and/or controls.
The position requires mobility.
Duties may involve moving materials weighing up to 20 pounds on a regular basis.
Manual dexterity and coordination are required over 50% of the work period while operating equipment, such as computer keyboard, mouse, calculator and similar machines.
WORK ENVIRONMENT Most work is performed in a well-lighted, modern office setting with centrally controlled heating and air conditioning.
BENEFITS Full time benefits include medical, prescription, dental, vision, FSA, HSA, optional USAble, paid holidays, paid sick days, paid vacation, EAP, retirement planning, pension, employee clinic, employee discounts, and more Establishes and develops accepted purchasing methods and records in accordance with prescribed law, rules, regulations, standards, policies and procedures.
Supervises Purchasing department staff.
Supervises the County's Surplus Property program.
Supervises the County's Fleet Leasing/Management program.
Supervises the County's Wireless Communications Devices program.
Supervises the County's Commercial Card Services program.
Supervises the County's Fuel Purchasing program.
Supervises Federally Funded Highway Projects.
Reviews requisitions for operating and maintenance equipment, materials and supplies.
Issues purchase orders based upon requisitions for purchase for the County.
Prepares and reviews bid/proposal documents according to requesting department specifications when purchase to exceed the bid threshold limit.
Reviews submitted bids/proposals for content and after analysis makes recommendations for acceptance or rejection of bids/proposals.
Develops and implements a centralized purchasing system including all necessary procedures, forms, and files.
Prepare reports for department heads and the County Commission.
Maintain bidder's lists.
Prepares and/or reviews purchase contracts.
Solicits professional, consulting and other services on a contractual basis.
Pre-audits invoices matched to purchase orders.
Maintain records as required by local, state and federal statutes.
Shares responsibility for the competitive bidding process.
Supervises the contract management process.
Works with contractors and departments to solve contract performance, and other related problems as they arise.
Evaluate professional service proposals, construction bids, and general bids to determine the best value for the County.
Interacts with consultants, contractors, vendors, and departments on procurement procedures, contract preparation, and contract monitoring.
Reviews insurance, bid bonds, performance, and payment bonds to ensure bonds and insurance requirements are updated to coincide with contract requirements and amendments.
Interfaces with department heads and with vendors concerning specifications, products, services, and their bid or proposal.
Attends pre-bid meetings and documents discussions in a bid file.
Evaluates bids and proposals after opening and ensures specifications are met.
Ensures all requirements are met for doing business with the County (insurance, licenses, bonds, etc.
).
Monitors work during the course of the contract for compliance with the specifications and schedules vendor appointments and interviews.
Remains abreast of developments in the purchasing field by maintaining memberships in professional organizations such as ETPA, TAPP, NIGP and attending meetings, seminars, and workshops.
Reviews journals and periodicals and serves on in-house committees and teams.
Other duties as assigned by the County Mayor and/or County Commission.
Bachelor's Degree in finance, law, business administration, public administration, or a related field; Five (5) years of procurement, contract management, or financial experience; Possession of procurement or contract management related certifications such as the Certified Professional Public Buyer, Certified Public Procurement Officer, Certified Professional Contract Manager, or the Certified Federal/Commercial Contract Manager Certification, NIGP-CPP is preferred; Or equivalent training, education, and/or experience; and Valid driver's license.
Knowledge of grants; federal funded highway projects and DBE programing is preferred but, not required; Knowledge of government contracting; Skilled in using computers for word processing and/or accounting purposes; Ability to maintain a professional demeanor and an orientation towards customer service while interacting with and influencing people through strong interpersonal skills; Ability to organize, and communicate effectively both verbally and in writing; Ability to maintain constructive and cooperative working relationships with others; and Ability to cooperate with fellow employees as a team member.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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